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Sovereign Care Collective — Privacy Policy

Effective Date: January 7, 2026
Last Updated: January 7, 2026

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Your Privacy Matters

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Trust is one of the foundations of Sovereign Care Collective.

 

When you share information with us, you place confidence in our community. We take that responsibility seriously.

 

This Privacy Policy explains what information we collect, why we collect it, how we use and share it, the steps we take to protect it, and the choices you may have regarding your information.

 

We have written this Privacy Policy in plain language because we want you to understand what happens to your information—not simply click “I agree.”

1. Who We Are

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(“SCC”) is a private membership community centered on wellness, education, meaningful connection, and access to helpful resources and experiences. 

 

SCC is operated by UpNorth Stewardship LLC, a Private Membership Association (PMA) organized under the laws of Wyoming.

 

In this Privacy Policy, “SCC,” “we,” “us,” and “our” refer to that entity.

 

Contact:
Sovereign Care Collective
member@sovereigncarecollective.com

2. Our Commitment to Privacy

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We are committed to collecting only the information reasonably necessary to provide and administer SCC membership, operate our community, fulfill requested services and benefits, meet our legal and administrative responsibilities, and maintain the security and integrity of our services.

 

We aim to use information responsibly and in ways that are consistent with the purposes described in this Privacy Policy.

3. Information We Collect

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The information we collect depends on how you interact with SCC.

 

Information You Provide to Us

 

You may provide information when you:

  • apply for or purchase a membership;

  • create or maintain a member account;

  • communicate with SCC;

  • participate in community activities or events;

  • use the Personal Wellness Concierge;

  • request information or assistance;

  • submit a Community Support Fund request;

  • participate in surveys or feedback activities;

  • share a member experience or testimonial;

  • contact us about your membership; or

  • otherwise choose to provide information to us.

 

Depending on the circumstances, this may include:

  • your name and contact information;

  • email address, telephone number, and mailing address;

  • date of birth or age, where reasonably necessary to verify membership eligibility;

  • membership selections, preferences, and account information;

  • general wellness interests and preferences that you choose to share with us, provided they are not detailed medical information;

  • billing and payment-related information;

  • information you provide when participating in SCC programs, events, or community activities;

  • communications and correspondence with SCC; and

  • information you voluntarily provide in connection with a Community Support Fund request.

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Information Collected Automatically

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When you visit the SCC website or use certain online services, we and our service providers may automatically collect certain technical and usage information.

 

Depending on the services we use, this may include:

  • IP address;

  • browser and device type;

  • operating system;

  • pages or features accessed;

  • approximate location derived from technical information;

  • dates and times of access;

  • referring website or source;

  • general website or service activity; and

  • information about how you interact with our website or digital services.

 

We may use cookies, pixels, analytics tools, or similar technologies to operate, secure, understand, and improve our website and services.

 

You may be able to control certain cookies and similar technologies through your browser or device settings. Some website functions may not work properly if certain technologies are disabled.

4. Information We Do Not Need From You

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SCC is a wellness membership and community, not a healthcare provider or medical records system. We do not generally need your medical history or detailed clinical records to provide your membership or benefits.

 

For Community Support Fund requests, we may ask for documentation such as receipts, invoices, or proof of payment to verify an eligible expense. These documents may contain limited health-related information, depending on the provider or service.

 

Please provide only the information reasonably necessary for the purpose of your request. You do not need to submit your full medical records, clinical notes, treatment plans, or other detailed medical information unless SCC specifically requests it through an approved secure process.

If you are unsure what information or documentation is needed for a particular request, please contact us before submitting it.

5. How We Use Your Information

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We use information to support your membership, operate the SCC community, provide requested services and benefits, and fulfill our legal and administrative responsibilities.

 

This may include:

  • managing your membership account;

  • providing member resources, programs, services, events, and experiences;

  • providing the Personal Wellness Concierge;

  • administering the Community Support Fund;

  • processing membership contributions and approved Fund payments;

  • communicating important membership and community updates;

  • responding to questions and support requests;

  • personalizing or improving aspects of the member experience;

  • understanding how members use our website and services;

  • maintaining website, account, and system security;

  • detecting, preventing, and addressing fraud, misuse, or unauthorized activity;

  • complying with applicable laws, regulations, legal processes, or lawful requests;

  • enforcing our agreements, policies, and guidelines; and

  • operating, maintaining, evaluating, and improving SCC and its services.

 

We may also use information for other purposes that are reasonably related to the purposes described above or that are disclosed to you when the information is collected.

 

We do not use your information for unrelated purposes simply because we have collected it.

6. How We Share Information

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We do not sell, rent, or trade your personal information.

 

We may share information when reasonably necessary to operate SCC, provide membership benefits, fulfill a service you have requested, protect our community, or meet our legal responsibilities.

 

Where appropriate, we aim to share only the information reasonably necessary for the applicable purpose.

 

With Your Permission

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We may share information when you ask us to do so or otherwise authorize us to share it, subject to applicable law.

 

With Service Providers

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We may use third-party companies and service providers to help us operate SCC, such as providers that support:

  • website hosting;

  • membership and account management;

  • payment processing;

  • email and communications;

  • customer or member support;

  • scheduling;

  • analytics;

  • technology and security;

  • event management; and

  • other administrative or operational functions.

 

These providers may have access to information only as reasonably necessary to perform services for SCC or as otherwise permitted by applicable law.

 

Independent practitioners and third parties may have their own privacy practices and policies. SCC does not control how an independent third party handles information once it is provided to that party, except to the extent required by applicable law or governed by our agreement with that party.

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For Legal, Safety, or Security Reasons

 

We may disclose personal information when reasonably necessary and as required or permitted by applicable lawn including to:

  • comply with applicable law, legal process, or lawful government requests;

  • protect the rights, safety, or property of SCC, our members, or others;

  • investigate or address fraud, abuse, security incidents, or unlawful activity; or

  • enforce our agreements, policies, or guidelines.

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Business Transfers

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If SCC or substantially all of its assets are involved in a merger, acquisition, financing, reorganization, sale, dissolution, or similar transaction, personal information may be transferred as part of that transaction, subject to applicable law.

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7. Community Spaces and Member-Provided Content

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SCC may provide community spaces where members can communicate, participate in discussions, share experiences, ask questions, or interact with one another.

 

Please remember that information you voluntarily post in a community space may be visible to other members or participants.

 

You should use care when deciding what personal or sensitive information to share.

 

Please do not post another person's private or sensitive information without appropriate permission.

 

SCC is not responsible for information that a member voluntarily shares with another member outside of SCC's control.

 

Community discussions and member experiences are not medical advice and should not be treated as professional healthcare guidance.

8. Information About Other People

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If you provide SCC with information about another person—for example, a spouse, family member, dependent, event participant, or other individual—you should have the authority or permission to provide that information where required by applicable law.

 

Please provide only information reasonably necessary for the purpose for which it is being collected.

9. Payments and Financial Information

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Membership payments may be processed through third-party payment processors.

 

SCC generally does not need to store complete payment-card information when payment processing is handled by a third-party payment provider.

 

Payment providers may collect and process payment information according to their own privacy policies and terms.

 

We may receive limited payment-related information, such as transaction status, payment method type, billing information, or other information necessary to administer your membership.

10. Cookies and Similar Technologies

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SCC and certain service providers may use cookies and similar technologies to:

  • keep the website functioning;

  • remember preferences;

  • maintain security;

  • understand website usage;

  • measure performance; and

  • improve our services and member experience.

 

Where required by applicable law, we will provide appropriate choices or notices regarding cookies and similar technologies.

 

You can also manage certain cookies through your browser settings.

11. Analytics and Third-Party Technologies

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We may use third-party analytics, communications, advertising, scheduling, or other technology services to understand and improve our website and services.

 

These providers may collect information about how you interact with our digital services, subject to their own terms and privacy policies.

 

We do not authorize third parties to use information collected through SCC for purposes that are inconsistent with our agreements with them or applicable law.

 

Where applicable, additional information about specific third-party technologies may be provided through our website or cookie settings.

12. How We Protect Your Information

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We take reasonable administrative, technical, and organizational measures designed to safeguard the information entrusted to us.

 

Access to member information is limited to authorized personnel and service providers who reasonably need access to perform their responsibilities for SCC.

 

We also take reasonable steps to protect information against unauthorized access, disclosure, alteration, misuse, or destruction.

 

However, no website, database, communication system, or method of transmitting information over the internet can be guaranteed to be completely secure.

 

For this reason, we cannot guarantee absolute security of your information.

 

If we become aware of a security incident involving personal information, we will respond in accordance with applicable law and our incident-response procedures.

13. How Long We Keep Your Information

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We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

  • provide and administer membership;

  • maintain appropriate business and financial records;

  • comply with legal, tax, accounting, or regulatory obligations;

  • resolve disputes;

  • enforce agreements; and

  • protect SCC and its members.

 

We generally retain relevant member information while your membership is active and for a reasonable period afterward, depending on the type of information and our legal, administrative, and record-keeping responsibilities.

 

Retention periods may vary depending on the type of information and the purpose for which it was collected.

 

When information is no longer reasonably necessary and we are not required to retain it, we may delete, anonymize, or securely dispose of it.

 

Please note that information may remain in certain backup systems for a limited period before being permanently deleted or overwritten.

14. Your Privacy Choices and Rights

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Depending on where you live and applicable law, you may have rights regarding your personal information, including the right to request access, correction, deletion, or information about how we use your information.

 

You may also opt out of non-essential marketing communications at any time. Communications necessary to administer your membership or provide important updates will still be sent.

15. Children's Privacy and Membership Eligibility

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SCC membership is available to individuals who are 18 years of age or older.

 

Minors may participate in certain SCC programs or receive certain membership benefits through a parent or legal guardian, subject to applicable SCC policies and requirements.

 

SCC is not intended to knowingly collect personal information directly from children in circumstances where applicable law requires parental or guardian consent.

 

If you believe a child has provided personal information to SCC without appropriate authorization, please contact us so we can review the situation and take appropriate action.

16. Links to Other Websites and Services

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SCC may provide links to websites, applications, practitioners, vendors, marketplaces, or other third-party services.

 

These third parties may have their own privacy policies, terms, and practices.

 

SCC does not control and is not responsible for the privacy practices of third-party websites or services.

 

We encourage you to review the privacy policy of any third-party service before providing personal information to it.

17. Changes to This Privacy Policy

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We may update this Privacy Policy from time to time to reflect changes in:

  • SCC's services or operations;

  • technology;

  • privacy practices;

  • applicable laws or regulations; or

  • the way we collect, use, or share information.

 

When we make changes, we will update the Last Updated date at the top of this Privacy Policy.

 

If we make a material change that significantly affects how we handle personal information or materially changes your rights or obligations, we will provide additional notice where required by applicable law.

 

Your continued use of SCC services after an updated Privacy Policy becomes effective means you acknowledge the updated Privacy Policy to the extent permitted by applicable law.

18. Contact Us

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Your privacy is important to us, and we want you to feel comfortable asking questions about how your information is handled.

 

If you have questions about this Privacy Policy, want to exercise a privacy right, or believe your information has been handled in a way that concerns you, please contact us:

Sovereign Care Collective
member@sovereigncarecollective.com

 

We will make reasonable efforts to understand and address your concern.

 

Thank you for trusting Sovereign Care Collective.

 

Protecting your privacy is an important part of protecting our community, and we are committed to handling your information with the same care, integrity, and respect that guide every aspect of the SCC experience.

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Last Updated: January 7, 2026

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